DEM receives multiple requests every semester from staff across the City of New York to attend the Energy Management Institute. Here are a few things to know before you begin the registration process:
- Registration: To register for all courses before the registration deadline closes, you can apply online via the "Register Now" button or "Register" menu on this website.
- Supervisor Approval: You must ensure that you have your supervisor's approval before registering for a course. EMI will copy the supervisor in future correspondences regarding the course confirmation and schedule to ensure that they are aware of the learning objectives and time commitment involved for their team member. Failure to obtain supervisor approval will result in the cancellation of your registration.
- Prerequisites: You must confirm that you have completed the course prerequisites. EMI may also check your enrollment history to determine your eligibility to attend a course.
- Enrollment Confirmation: Successfully completing registration does not automatically enroll you in the course. All classes are free of charge for City employees, and there is a high demand for certain courses. In general, EMI approves enrollment on first-come, first-served basis, but we also consider whether you have completed the necessary prerequisites and the course subject matter is relevant to your job. The EMI team will directly reach out to staff who are confirmed to attend the course with a calendar invite and next steps.
- Waitlists: If a course is at full capacity, you may add your name to the course's waitlist during the registration period. The EMI team uses the waitlist to fill open spaces right before the start of the course. You will receive an email from the EMI team if you are moved off the waitlist and enrolled in the course.
- Cancellation of Online Registration: If you are unable to attend a course for which you submitted a registration request, please login to your EMI Fall 2021 Semester online account to cancel your registration as soon as possible, so your spot can be allocated to a waitlisted applicant.
While many EMI courses are geared towards building operators and facilities management staff, there are offerings suitable for all staff involved in energy management in City buildings.
Staff can also select the courses that are right for them based on the following factors: breadth of topics covered as it relates to their job responsibilities, certifications required, level of ingoing expertise, and time commitment to course.
EMI courses range in length from half-day workshops to months-long courses. Depending on the course, there may be up to 20 students per class. EMI’s virtual sessions are instructor-led, and students participate using virtual training technology (Zoom). Most sessions will still take the same amount of time as an in-person training, and sessions will still have the same expectations on project deadlines, exams, and class participation, such that the program complies with third-party certification requirements.
To participate, potential students should complete the following five steps:
- Enroll: To enroll in an EMI course, potential students first should seek and receive permission to participate in the course from their direct supervisor(s). They should then register online.
- Participate: Students should attend sessions, complete online modules and exams, if applicable, and do required assignments and projects.
- Provide feedback: Students should complete in -session and post-session evaluations to provide feedback on their experience. EMI uses this information to improve the course for future students.
- Take any necessary certification exams: CUNY SPS helps City staff complete their paperwork to take certification exams and receive credentials. DEM provides funding for City staff to take credential exams one time.
- Apply lessons learned: Students are expected to work towards implementing the energy management best practices that they have learned at their agencies.
Some EMI courses are multi-day, while others are a single day or less. Each EMI course has different requirements for time spent in class for instructor-led learning and outside of class to conduct research, develop projects, complete online learning modules or reading assignments, and prepare for exams. The Time Commitment to Course (TCC), which considers time spent in class and outside of class (for projects and self-study), as well as the duration of the course itself, can be classified as Low, Medium or High.
Low: Up to seven hours a week, or, courses that only run for one day
Medium: Up to 10 hours a week, or, courses that only run for one week
High: Up to 15 hours a week over multiple weeks, or, courses that include a certification exam that requires further subject matter study.
EMI courses are offered according to a fall and spring semester schedule and take place during standard working hours. In addition, DEM offers select courses during Learning Fairs.
City employees should refer to their agency’s training guidelines and must obtain their supervisor’s (and, depending on their agency, their training liaison’s and HR department’s) approval before participating in EMI courses.
Course Enrollment Cancellation Policy
If a City employee registers for an EMI course but drops out before satisfactory course completion, a “No Show” fee will be assessed to their agency’s training department in accordance with the CTC’s cancellation policy. The specific cancellation fee for each course is listed under the course description. CUNY SPS must receive requests to cancel enrollment without a fee in writing at least seven business days before the confirmed start date for the course. Agencies may designate a qualified participant for substitution up to the commencement of the class without penalty.
Course Attendance Policy
City employees participating in an EMI course are expected to attend all scheduled sessions and arrive by the scheduled start time. Excessive lateness or absences will result in the employee being dropped from the course and their agency being assessed a “No Show” fee. In the event of an emergency, illness, or other unforeseen circumstances which would prevent you from attending a session or taking a scheduled exam, course participants are expected to contact their course instructor and the program manager assigned to your course about your absence and make any necessary arrangements to complete missed assignments/exams prior to the next class.
Course Academic Integrity Policy
CUNY SPS and DEM are committed to upholding CUNY’s Academic Integrity Policy. To this end, students are expected to submit assignments that reflect their own individual efforts and to seek support directly from the course instructor when they encounter challenges with the course requirements. Students who submit work that has been copied from other students or sources will be penalized and withdrawn from the course. Unless otherwise indicated by the course instructor, group projects will not be accepted. For more information, please visit: http://sps.cuny.edu/acad_policies/acad_integrity.html.
Accessing EMI Online Materials
Students can access online instructional materials through a dedicated portal, the Hughes Learning Management System (LMS), at https://boc1.rapidtraining.com/login. Students will receive specific information about the process for logging into the LMS once they are enrolled in a course.
During the Learning Fairs, DEM and CUNY SPS offer half-day courses over a concentrated two - to three-day period. Learning Fairs are designed to serve both (1) City staff who hold either BOC-1 or BOC-2 credentials and want to maintain their active credentials and (2) City staff who seek to expand their energy management knowledge in specific areas, but do not necessarily have those credentials.
Yes! DEM, CUNY SPS, and other partners work together to update courses to include the newest developments and technologies. We always are looking for subject matter experts (SMEs) to contribute to course development. If you are interested in supporting EMI as a SME, please contact the Program Manager at firstname.lastname@example.org.
No! In addition to the training opportunities offered through EMI, DEM also offers three other energy management training options to City staff to support their professional development. In particular:
- Customized energy management training available for agency staff using ExCEL funding: City agencies can apply for competitive expense funding to offer specialized energy-related training to their staff through the ExCEL Program. Previously, DEM has focused on funding manufacturer-specific, hands-on training through ExCEL, as distinct from the broader overview training provided through EMI. Generally, DEM-funded Agency Energy Personnel lead the preparation of proposals for ExCEL-funded training.
- In-house training directly offered by DEM: DEM also directly provides select training in-house on specific topics core to our work. DEM continues to work on refining the set of in-house training that we offer. However, we generally provide EC3 and EnerTrac training on a quarterly basis.
- Energy-related training videos: In addition, DEM has worked with CUNY SPS to develop a range of energy-related training videos for City staff. The full collection of training videos is available through the DEM Videos website.
If you have questions about ExCEL-funded, in-house, or video training opportunities, please contact the Program Manager at email@example.com.
DEM EMI Team
Gretel Guivelondo, Program Manager, Training
CUNY SPS EMI Team
Michelle Attles, Program Director
Rachid Eladlouni, Sr. Program Manager of Program Effectiveness
Erin Morrison Sr. Program Manager of Training Operations
Erica Toto, Learning and Development Specialist
Flavia Rocha Araujo-Lamattina, Learning and Development Specialist
Muamer Rasic, Program Data Analyst
Vitoria Balduci-Hyams, Program Coordinator